HIAS+JCORE is looking for an administrator to join our team and enable the whole operation to run smoothly.
We’re seeking a motivated self-starter who will have autonomy around office management, human resources and procurement. You’ll be a fast learner who takes initiative and can work independently on new projects.
Salary: £26,000
Hours: 35 hours per week. Flexible working; some evening and weekend work will be required.
Contract: Fixed term for an initial 12 months, with a view to extend.
Location: Hybrid working between home and our North London office space.
Applicants must be UK based either in London/the South-East or be willing to relocate. We are only able to consider applicants who have the right to work in the UK. HIAS+JCORE is unable to sponsor working visas to the UK.
We warmly encourage and welcome applicants from all backgrounds, and people with any, or no, particular religious faith or beliefs. We particularly encourage applicants from people with lived experience of the asylum system.
Organisational operations
1. Managing the office, ensuring team members have the space, equipment, and services they require;
2. Ensuring HIAS+JCORE is meeting all requirements around regulations including implementing health and safety policy and procedures, and arranging and ensuring staff attendance at relevant training;
3. Responding to external phone and email enquiries;
4. Administering HIAS+JCORE’s DBS system for staff and volunteers;
5. Supporting the running of HIAS+JCORE events, including booking and liaising with venues, ensuring events run to budget, and arranging staff and trustee away days.
6. Liaising with the charity’s insurance provide.
HR
1. Managing recruitment and inductions of new staff, maintaining personnel files and HR records;
2. Managing processes around holiday and leave;
3. Liaising with the charity’s payroll provider and ensuring relevant documents are sent to staff;
4. Ensure that employment law and other relevant legislation is being complied with;
5. Ensuring staff compliance with all HIAS+JCORE and HIAS policies and processes.
Finance support
1. Working with the freelance finance manager to ensure timely updating of accounts and payments;
2. Oversee staff payment cards;
3. Fundraising administrative support.
Governance and staff support
1. Coordinating the work of the Board of Trustees, including organising Board meetings and papers, attending meetings and taking minutes;
2. Administrative tasks relating to liaising with and updating records held by the Charity Commission and Companies House;
3. Administrative support and diary management for Executive Director and Deputy Director.
IT
1. Responsible for the management of HIAS+JCORE’s IT systems. Ensure data protection laws are being adhered to. Point of contact for the ICO;
2. Ensuring regular safety testing;
3. Work with partners at HIAS to implement new systems;
4. Working with the team to implement our new CRM system.
• Ability to take initiative and work independently, and learn on the go.
• Prior administrative experience;
• Experience of managing a database system;
• Experience of holding responsibility for data management, HR and ensuring compliance with statutory requirements;
• Proficiency in IT and ability to learn how to use new equipment;
• Ability to communicate well in writing;
• Experience of working for a small charity (desirable);
• Experience of interacting with charity governance and trustee boards (desirable).
HIAS+JCORE is the UK Jewish voice on refugees and racial justice. Our work is driven by the belief that the Jewish community should play an active part in building a society in which refugees are able to live in dignity where the UK is a welcoming place free from racism.
Our organisation came into this form through the joining of forces in 2023 between two organisations: the Jewish Council for Racial Equality (JCORE) and HIAS. We are now embarking on our next stage as an organisation having launched our 2024-27 strategy, which outlines exciting plans for growth and development.
Please submit your CV and a covering letter of up to two sides of A4 to admin@hiasjcore.org
Closing date: 11.59pm, 10 February 2025
Interview date: w/c 24 February 2025